For billers

Billing instructions for suppliers

We kindly ask your company to primarily use an electronic sales invoice.

The online invoicing operator of the city of Imatra (business ID number 0159216-7) is Basware Oyj. 

 Invoices must have the mandatory buyer number given by the buyer in the format ost.xxxx

Invoices are sent to:

1) Billing address for online invoices:

Online invoice address: 003701592167                      

Online invoicing operator: Basware Oyj                                  

Operator broker ID: BAWCFI22                               

2) Supplier portal   

If online invoicing is not possible, Basware Oyj maintains a free service for suppliers, which allows you to send electronic invoices. The portal is intended, for example, for suppliers with few invoices or no separate invoicing system.

• Creation of credentials: https://portal.basware.com/open/BaswarePortal
• Login link: https://portal.basware.com 
• Instructions for use of the supplier portal: https://portal.basware.com/8dfacfe/assets/guides/FI/Basware.Portal.Quic…
• Program support: phone 0600 97373 (€3/min + date) or support request link:  https://basware.service-now.com/bw?id=bw_sc_cat_item_public

3) Address for paper invoices

Paper invoice only in exceptional cases, if there is no possibility of electronic invoicing:

the city of Imatra
PL 997
00026 BASWARE

Please note that only purchase invoices are sent to the scanning service, and the address may not be used for other mail or as a delivery address for goods.

Our purchase invoices and their recycling service are handled by Saimaa talous ja tieto Oy.

More information on matters related to the processing of purchase invoices:

Our purchase invoices and their recycling service are managed by Meidä IT ja talous Oy.

Our IT ja talous Oy, purchase invoices: imatra.purchase invoicesmeita.fi

The y-code of the city of Imatra is 0159216-7

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Self-employed person's pension insurance, delivery of the YEL certificate to the city

When registering as a supplier to the city of Imatra, it must be noted that independent entrepreneurs (business name, private person) submit a YEL certificate to the city of Imatra upon registration and every year thereafter.

According to the guidelines of the municipalities' pension insurance, pension security must accrue from all work done. If the city buys services from an independent entrepreneur (business name, private person), the city must find out the entrepreneur's pension insurance and ask the entrepreneur to submit a certificate of the entrepreneur's pension insurance (YEL certificate).

If business activity has continued continuously for 4 months, the self-employed person must take out self-employed pension insurance within 6 months. If the entrepreneurial activity is small (work income limit set annually by the pension institution), the person is not obliged to take out YEL insurance and the work is covered by the Municipal Pension System (KuEL).

If the self-employed person does not have pension insurance, the city must pay the KuEL pension fee for the invoiced work or service. The invoice sent by the entrepreneur to the city is paid to the entrepreneur in accordance with the principles of salary payment.

A retired entrepreneur submits a certificate of retirement.

NOTE!              
A retired person is covered by KuEL until the end of the month in which they reach the age of 68, and therefore the city is obliged to pay employee and employer contributions to KEVA if there is no YEL certificate.

YEL certificate, notification of missing self-employed pension insurance or certificate of retirement is sent with the first invoicing and annually thereafter.