Information reserves

The information management unit will in the document publicity description describe the data reserves and their purpose. The responsible party for each information reserve means the operational responsible person. 

GROUP SERVICES

Case and decision-making management, Responsibility: administrative manager 

• Intended use: Serves as the city's case register and manages the initiation of cases, management of cases, preparatory work, decision-making, notification, appeals, publication, institutional work and transactions. Also includes the maintenance of fiduciary duties and the processing of cases related to elections.
• Key data sources: Official decisions, official agendas and protocols of various institutions, agreements/commitments and various permits
• Disclosure of information: Public information yes and confidential no
• Availability of data materials via a technical interface: Yes, public data to the website (integration)
• Other: Serves as an information source for the trustees' Intra and contains a register of trustees and affiliations (affiliation information also on the public network)
• Information system/environment: M-Files

Imatra city website, Responsibility: director of communications

• Purpose: Collect essential public information for municipal residents and maintain it in an accessible form
• Key data sources: Official announcements; mandatory service information; proceedings; other mandatory public information
• Disclosure of information: Information visible on the public network
• Availability of data materials through a technical interface: No
• Other: Also on the bottom pages is the Imatra region's environmental agency, Imatra Water and South Karelia's waste management authority (board).
• Information system/environment: Drupal 9

Intra of the city of Imatra, Responsibility: director of communications

• Purpose: Communicating internal information to city employees 
• Key data materials: Instructions and information
• Disclosure of information: Information visible in the organization internally
• Availability of data materials through a technical interface: No
• Information system/environment: Drupal 9

Finance, Responsibility: group finance manager

• Purpose: Financial planning and management and financing
• Key data materials: Budgets, operating plans, financial results, ledgers, invoicing, payment transactions, liquidity, reports and accounting
• Data transfer: Where applicable and Meita
• Availability of data materials through a technical interface: No
• Other: Where applicable, as a data source on the financial portal (Qlik Sense) visible on the public website, partner Meita.
• Information system/environment: IntimePlus, Clausion FPM, Talgraf Accuna, Weebly, Qlik Sense, Assets, Banking, Banking Finance, Apollo, Qvalia, Ceepos and P2P Basware

Personnel and payroll administration, Responsibility: personnel manager

• Purpose of use: Recruiting, employment management and salary management and working time monitoring
• Key data sources: Applicants, employment contracts, employment relationships and salary information
• Disclosure of information: Parties and Us
• Availability of data materials through a technical interface: No
• Other: Cooperation agency Meita
• Information system/environment: Personec F/ESS, OSS, Emilia, Nepton, Akseli and KuntaRekry

Security, Responsibility: security manager

• Intended use: Security, preparedness and management of risk management data sets
• Key datasets: Instructions, reports, reports and risk assessments
• Data transfer: No
• Availability of data materials through a technical interface: No
• Information system/environment: Granite, M365 and M-Files

Inspection, Responsibility: inspection manager

• Purpose: Management of internal audit data sets
• Key datasets: Instructions, reports, reports and evaluations
• Data transfer: No
• Availability of data materials through a technical interface: No
• Information system/environment: Granite, M365 and M-Files

Procurement, Responsibility: procurement specialist

• Purpose: Procurement management
• Key datasets: Tendering and procurement datasets
• Disclosure of information: Where applicable
• Availability of data materials through a technical interface: No
• Information system/environment: Cloudia, M-Files, M365

Customer service knowledge base, Responsibility: customer service team leader

• Purpose of use: Compilation of material needed in customer service, easily available
• Key datasets: Contact information, process information
• Data transfer: No
• Availability of data materials through a technical interface: No
• Information system/environment: ACE

Feedback, Responsibility: administrative manager

• Purpose of use: Collecting feedback and based on it, management with information, development
• Key datasets: Feedback 
• Disclosure of information: Where applicable (the feedback giver can decide whether the feedback and its response are on the public network)
• Availability of data materials through a technical interface: No
• Information system/environment: Louhi

Projects, Responsibility: contact director

• Purpose: Management of project information
• Key data materials: Project information, plans and reports
• Disclosure of information: Where applicable 
• Availability of data materials through a technical interface: No
• Information system/environment: Teams, M-Files and websites and financiers' systems

Space management, Responsibility: space management manager

• Purpose of use: Status data management
• Key datasets: Spaces, repairs and repair needs 
• Disclosure of information: Where applicable
• Availability of data materials through a technical interface: No
• Information system/environment: Teams and M-Files 

Form warehouse, Responsibility: information and digital service manager

• Purpose of use: Creation, management and temporary storage of electronic forms and queries
• Key data sources: Information obtained from forms and information from surveys
• Data transfer: Not out, the holder of the form/questionnaire retrieves the data for use in the processing process
• Availability of data materials through a technical interface: No
• Other: Users manage their forms and the data materials created in connection with them. Suomi.fi identification, which uses FormBox if necessary.
• Information system/environment: FormBox, Webpropol, MS Forms and Google Forms (teaching and early childhood education)

M365 cloud data, Responsibility: information and digital services manager

• Intended use: Information management for planning, preparation, operation and communication and information sharing, modern cloud-based information work
• Key data sources: Contact information, calendars, files/documents, information management and communication of management groups, work groups, projects, etc., local archive
• Data transfer: No
• Availability of data materials through a technical interface: No
• Other: Users are responsible for ensuring that the information is available to relevant persons. Various personal and group-shared data and document repositories are created on the platform to be used as a local archive to support operational activities. To the extent that the material in the database needs to be archived, the material is copied to the case and decision-making management database (M-Files). The cooperation agency Meita.
• Information system/environment: M365 cloud platform and tools (e.g. Outlook, Teams, Word, Excel, PowerPoint, OneNote, OneDrive, Sharepoint, Forms and Power BI)

WELLNESS - AND EDUCATION

Education and student administration, Responsibility: education and youth manager

• Purpose of use: Production and management of teaching services in pre-primary and basic education and upper secondary education
• Key data materials: Guidance and information, and pupils/students and pupil care personnel
• Disclosure of information: Teaching staff; guardians of pupils; pupils & students; pupil care staff; teaching support services; Us
• Availability of data materials through a technical interface: No
• Other: Includes guidance and information on early childhood education. Integration for transferring data of children in early childhood education from the early childhood education system. Information is transferred to the Koski database.
• Information system/environment: Priimus, Wilma and Kurre

Early childhood education, Responsibility: early childhood education manager

• Purpose of use: Production and management of early education and preschool services
• Key datasets: Customers (children and parents), staff and activity-related information and shift planning
• Disclosure of information: staff; guardians of children; Us
• Availability of data materials through a technical interface: No
• Other: Includes guidance and information on early childhood education. Integration for transferring data of children in early childhood education from the early childhood education system. Information is transferred to the Koski database. Let's transfer information to the Varda database.
• Information system/environment: Effica day care and Titania and Priimus, Wilma

Space reservation, Responsibility: exercise and wellness manager

• Purpose: Reserving facilities and managing the reservation situation and planning work shifts
• Key datasets: Customers and premises and work shifts
• Disclosure of information: Where applicable, the booking information for some facilities is available on the public network.
• Availability of data materials through a technical interface: No
• Other: The same system also includes an online store; courses and tickets as well as plenty of integrations for different door locks. The space reservation database serves as the main database of the city's premises.
• Information system/environment: Timmi and Titania

Website of the theatre, Responsibility: Imatra Base Camp Oy

• Purpose: To inform and market the theater's performances and other activities
• Key data materials: Presentations and marketing material
• Disclosure of information: Information visible on the public network
• Availability of data materials through a technical interface: No
• Change: To the site https://teatteri-imatra.fi
• Information system/environment: Drupal 9

Free educational work, Responsibility: Principal of Virta school

• Purpose: Organizing and managing the activities of the working school and the music college
• Key data sources: Customers, courses, student evaluations and information transmission
• Disclosure of information: Where applicable, course information on the public network
• Availability of data materials through a technical interface: No
• Information system/environment: Hellewi and Eepos

Library, Responsibility: library specialist

• Purpose: Organizing the availability of library services and materials
• Key datasets: Customers and datasets
• Disclosure of information: Where applicable, the materials can be viewed on the public network.
• Availability of data materials through a technical interface: No
• Information system/environment: Finna, Heili libraries joint system

Museum, Responsibility: museum curator

• Purpose: Management of the museum's materials and collections
• Key data sources: Materials and collections
• Disclosure of information: Where applicable
• Availability of data materials through a technical interface: No
• Information System/Environment: Musket

Youth services, Responsibility: youth services team leader

• Purpose: Planning and organizing operations, management
• Key data sources: Plans, memos and events
• Data transfer: No
• Availability of data materials through a technical interface: No
• Other: Also includes detective youth work and cockpit information
• Information system/environment: Teams and M-Files 

URBAN DEVELOPMENT AND TECHNICAL SERVICES

Building control, Responsibility: building control manager

• Purpose: Construction planning, organization, management and supervision
• Key data sources: Construction project data; Buildings property information; Location information; Station plan information
• Disclosure of information: Where applicable
• Availability of data materials through a technical interface: No
• Information system/environment: Facta, Terra, ProjectWise, Louhi-karttapalvelu, Lupapiste.fi and Microstation 8

Planning, Responsibility: planning architect

• Purpose: Zoning planning, organization and management
• Key datasets: Formulas; Meeting appendices; annexes to deviation permit decisions; appendices related to formulas; Appendices to agendas;
• Disclosure of information: Where applicable.
• Availability of data materials through a technical interface: No
• Information system/environment: Louhi map service and Microstation 8

Land use, maps and geographic information, Responsibility: city engineer

• Purpose: Management of land use, maps and geospatial information
• Key data materials: Plans, sale, purchase and rental of land, maps and geographic information
• Disclosure of information: Where applicable, some information on the public network
• Availability of data materials through a technical interface: No
• Information system/environment: Louhi map service and Microstation 8

Water supply, Responsibility: water supply manager (Imatran Vesi business plant)

• Purpose: Organization and management of water supply
• Key data materials: Customers, network data, pumping stations, meters and projects
• Disclosure of information: Where applicable
• Availability of data materials through a technical interface: No
• Information system/environment: Watershed CGI, network KeyPro, production and reporting Mipro, water meters Kamstrupp, projects, documentation and work management Buildie and wastewater plant Insta Automation

Parking control, Responsibility: parking supervisor

• Purpose: Implementation, monitoring and planning of statutory parking control; implementation, monitoring and planning of legal transfers of vehicles
• Key data materials: Personal data of customers, changes of owners, vehicle registration numbers, information on parking fines, photos of cars, notes, transfer requests, notifications of rejected cars, transfer decisions, compensation decisions, announcements, rectification claims, decisions on rectification claims, scrapping certificates, accounts
• Disclosure of information: Where applicable
• Availability of data materials through the technical interface: The customer can search for information related to his own issue from the parking control system
• Tietojärjestelmä/ympäristö: ParkkiV 2.0 -pysäköinninvalvonnan palvelu, ATJ (ajoneuvotietojärjestelmä), M-Files

ENVIRONMENTAL ACTION OF THE IMATRA REGION (Imatra, Parikkala, Rautjärvi and Ruokolahti)

Environmental protection, Responsibility: environmental manager 

• Purpose: Organization of environmental protection
• Key data sources: Protection data (Water, air, Noise, soil, nature and waste management), control (waste management and water law), environmental permits and notifications)
• Disclosure of information: Where applicable
• Availability of data materials through a technical interface: No
• Information system/environment: Digia inspector and Enview 

Environmental health care, Responsibility: environmental manager 

• Purpose: Organization of environmental health care 
• Key datasets: Monitoring datasets; food control, household water control, housing health and apartment control, bathing water control, tobacco control, control of the sale of nicotine replacement products, animal welfare control and animal disease control
• Other: Includes veterinary care, responsibility of the supervising veterinarian
• Disclosure of information: Where applicable
• Availability of data materials through a technical interface: No
• Information system/environment: Digia inspector, Vati and Ilppa

SOUTH KARELIA WASTE MANAGEMENT AUTHORITY (all municipalities of South Karelia)

Waste disposal, Responsibility: waste management manager

• Purpose: Official duties of waste management
• Key datasets: Reception and processing locations, decisions, payments and transport register
• Disclosure of information: Where applicable
• Availability of data materials through a technical interface: No
• Other: Waste management is organized by Etelä-Karjalan Jatehuolto, owned by the municipalities.
• Information system/environment: Vingo Jättari and M-Files

OPEN DATA

Purchase invoices of the city of Imatra: Responsibility: group finance manager

• Purpose: Transparency of city purchases
• Key datasets: Purchase invoice datasets 2019, 2020 and 2021
• Disclosure of information: Available on the public network
• Availability of data materials through a technical interface: No
• Information system/environment: avoindata.fi (https://www.avoindata.fi/data/fi/dataset/imatra-ostolaskut)

The Avoindata.fi service also contains Imatra's guide map, Imatra's construction bans, Imatra's general plan, Imatra's base map, Imatra's up-to-date station map and hydrological observation sites, and Imatra's WMS interface service, also produced from external sources. Imatra's WMS service is a WMS interface service through which the following map levels are available (technical name in parentheses): Guide map (Guide map), Ajantasa-asemakaava (Ajantasa-asemakaava), Ajantasa-asemakaava (General plan), Base map (Base map) and Construction restriction areas (Construction prohibited areas) and ( Planning need areas).

    ^{* Updated 21.2.2023 *}